Post by shukla on Oct 28, 2024 22:24:35 GMT -5
Digital agency "Good design" is engaged in the development and support of websites, promotion and advertising on the Internet. The company is located in Rostov-on-Don.
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Employees - 16 people.
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Annual turnover: 50 million rubles.
Money in the morning - chairs in the evening
Previously, the company's accounting was done in Google tables. They were filled in by managers based on data obtained from online banks. Agency director Denis Kulish talks about how this was done and what problems it caused :
"Each manager had their own Google website development service spreadsheet, where they entered data on cash receipts. In addition, monthly plans for projects and receipts were entered into the spreadsheets. But sometimes work that was supposed to be completed in May is delayed until the end of June. Accordingly, the payment planned for the end of May does not arrive at this time."
The monthly bonus of managers directly depends on the receipt of payments from clients. The calculation was made on a certain date of each month:
"Managers often asked to take into account money that had not yet been received when calculating bonuses. They explained this by saying that they had done their job, the delay in payment was not their fault, and the money would definitely arrive.
I made a principled decision not to agree to such concessions and to calculate bonuses only based on the availability of money in the accounts."
Manual financial accounting
The need to control the accuracy of financial information in Google Sheets was complicated by the presence of two organizations:
"There are two organizations: an LLC that works with VAT. All contracts related to advertising go there, because there are big budgets there, and it is beneficial for everyone that we sell with VAT.
And there is an individual entrepreneur that concludes contracts for services"
This kind of accounting worked only as long as there were a small number of clients and the manager could keep financial information in his head and check it manually.
The owner is tired of "pointless work"
After several mistakes, when managers accounted for money that did not actually arrive in the account, the manager decided to automate financial accounting.
"I got tired of pointless work. I had to manually check whether the money that the managers indicated in their tables had arrived. I didn't want to act on trust either, because there was no point in tempting people.
I started thinking about how to make sure that the financial picture that I see is always real, but at the same time not complicate anyone's work"
3000+ companies are already working in PlanFact
Is it difficult and you don’t have time to understand financial accounting?
An experienced PlanFact financier will digitize your business, set up a comprehensive accounting system, generate key reports for the owner, automate data entry and eliminate routine.
Sign up for a consultation
Helped 1300+ companies
Automation was needed to eliminate the human factor at the stage of receiving and accounting for money.
"I was looking for a service that would automatically download information about receipts from two banks in the form of a common list. This is a fundamental point, because sometimes one client pays on two accounts, and all the information needs to be in one place"
How PlanFact solved the problem
The manager was choosing between two services, but PlanFact was suitable in terms of price and availability of the necessary banks in integrations. Denis Kulish bought the "Implementation" service and worked with the PlanFact financier for a month.
To solve the problem, the following projects were created in the service: “Development”, “Sales”, “Advertising”.
“In principle, I understand that this functionality is needed for other purposes, but in our case it solved the problem completely.”
Now managers use Google Sheets only to plan their work. Bonuses are calculated in PlanFact.
Control has been simplified:
"It has become easier for me to control managers. I go to PlanFact and immediately see all financial flows for two companies and two banks"
The service also helps to manage accounts payable and receivable.
•
Employees - 16 people.
•
Annual turnover: 50 million rubles.
Money in the morning - chairs in the evening
Previously, the company's accounting was done in Google tables. They were filled in by managers based on data obtained from online banks. Agency director Denis Kulish talks about how this was done and what problems it caused :
"Each manager had their own Google website development service spreadsheet, where they entered data on cash receipts. In addition, monthly plans for projects and receipts were entered into the spreadsheets. But sometimes work that was supposed to be completed in May is delayed until the end of June. Accordingly, the payment planned for the end of May does not arrive at this time."
The monthly bonus of managers directly depends on the receipt of payments from clients. The calculation was made on a certain date of each month:
"Managers often asked to take into account money that had not yet been received when calculating bonuses. They explained this by saying that they had done their job, the delay in payment was not their fault, and the money would definitely arrive.
I made a principled decision not to agree to such concessions and to calculate bonuses only based on the availability of money in the accounts."
Manual financial accounting
The need to control the accuracy of financial information in Google Sheets was complicated by the presence of two organizations:
"There are two organizations: an LLC that works with VAT. All contracts related to advertising go there, because there are big budgets there, and it is beneficial for everyone that we sell with VAT.
And there is an individual entrepreneur that concludes contracts for services"
This kind of accounting worked only as long as there were a small number of clients and the manager could keep financial information in his head and check it manually.
The owner is tired of "pointless work"
After several mistakes, when managers accounted for money that did not actually arrive in the account, the manager decided to automate financial accounting.
"I got tired of pointless work. I had to manually check whether the money that the managers indicated in their tables had arrived. I didn't want to act on trust either, because there was no point in tempting people.
I started thinking about how to make sure that the financial picture that I see is always real, but at the same time not complicate anyone's work"
3000+ companies are already working in PlanFact
Is it difficult and you don’t have time to understand financial accounting?
An experienced PlanFact financier will digitize your business, set up a comprehensive accounting system, generate key reports for the owner, automate data entry and eliminate routine.
Sign up for a consultation
Helped 1300+ companies
Automation was needed to eliminate the human factor at the stage of receiving and accounting for money.
"I was looking for a service that would automatically download information about receipts from two banks in the form of a common list. This is a fundamental point, because sometimes one client pays on two accounts, and all the information needs to be in one place"
How PlanFact solved the problem
The manager was choosing between two services, but PlanFact was suitable in terms of price and availability of the necessary banks in integrations. Denis Kulish bought the "Implementation" service and worked with the PlanFact financier for a month.
To solve the problem, the following projects were created in the service: “Development”, “Sales”, “Advertising”.
“In principle, I understand that this functionality is needed for other purposes, but in our case it solved the problem completely.”
Now managers use Google Sheets only to plan their work. Bonuses are calculated in PlanFact.
Control has been simplified:
"It has become easier for me to control managers. I go to PlanFact and immediately see all financial flows for two companies and two banks"
The service also helps to manage accounts payable and receivable.